Invoice Guru
A mobile-first invoicing app built for tradespeople to create invoices on-site and stay compliant.
About
Invoice Guru is a mobile-first invoicing app built specifically for tradespeople and small service businesses. Most invoicing tools are designed for desktops and office work. Invoice Guru is built for people who work on-site — painters, plumbers, electricians, and other trades — who need to create and send invoices quickly from their phone. The app focuses on speed, simplicity, and real-world automation. Users can create invoices in seconds, track payments, and reduce admin work with features like automatic accountant reports, bank integration with payment matching, and OCR receipt scanning for expenses. Invoice Guru is designed with upcoming regulations in mind, including UK MTD and Poland’s KSeF, so users don’t need to switch tools when compliance rules change. The product is built by a tradesperson who understands the day-to-day challenges of running a small business, not by a desktop-first accounting company.
Key Features
Instant Mobile Invoicing
Create and send professional invoices in under a minute from your phone with automatic numbering, VAT, logo and payment terms pre-filled.
OCR Receipt Scanner (AI)
Snap receipts or expense invoices with your camera; AI extracts supplier, date, amount and VAT and saves them as expense entries automatically.
Bank Integration & Payment Matching
Securely connect your business bank account to automatically import transactions and match payments to invoices to track who’s paid or overdue.
MTD & e-Invoicing Compliance
Built-in support for UK Making Tax Digital and upcoming EU e-invoicing requirements, with compliant templates and automatic accountant reports.
Accountant Mode & Exports
Share secure access with your accountant or export CSV/PDF/XML reports and automated weekly/monthly summaries to simplify bookkeeping.
How to Use Invoice Guru
1) Sign up and set up your business: enter company details, logo, VAT settings and preferred payment terms. 2) Create an invoice on-site: add client details and line items or convert a saved quote to an invoice; the app auto-calculates VAT, due dates and invoice number. 3) Send and monitor: email the PDF directly from the app, get notified when it’s viewed or paid, and let smart reminders handle overdue follow-ups. 4) Reduce admin: connect your bank for automatic payment matching, scan receipts with OCR for expenses, and enable Accountant Mode or exports for submissions and bookkeeping.